Ensuring the Safety of Your Business Through Document Storage

The documentation that your company produces is extremely valuable for a number of reasons. Crucial company financial documents, employment letters and client files all fall under the confidential company documentation umbrella. Unfortunately, paper-based documentation can be under threat due to a variety of reasons such as fire, theft or natural disasters. Even if you store your documentation digitally, on an internal or external hard drive, it is important that you protect your company’s information. To ensure the safety of your company’s documentation, it is best to take on the services of a document storage company. Before you choose a storage company, there are a few factors to take into consideration:

Storage Systems

A well-designed storage warehouse will have processes and systems in place to make your document storage as effortless as possible. It is crucial that there are not only efficient and comprehensive systems in place, but that you understand them and how they work. It does not really help to have your documentation stored safely if you cannot access them easily whenever need be. Depending on the size of your business, you may generate paperwork at a speedy rate and if your documentation is not stored in a logical system that you understand, it will hinder your ability to retrieve what you need when you need it. A well-designed storage system is quite a complex operation; hence you need to choose a company that specialists in document management. A good document management company will be able to explain their different storage options to you. In addition to this they should be able to suggest a solution that is best for your business’s document storage requirements, be it tweaking the existing system or customizing a system to suit you.

If required, your document storage company should have an electronic document management system in place to conveniently scan and safe keep your business documents in order for you to access it offsite electronically.

Safe and Secure Storage

Safe and secure storage is crucial for all your documentation. Because your paper documents can be damaged by climatic conditions, fire or theft, you need adequate security against all these hazards. A document management company will have the safest facilities for document storage possible. This includes vault-type storage; climate controlled environments as well as excellent fire prevention and management facilities. Should you have scanned paperwork and are utilizing digital storage systems, then the storage company will make sure that all your information is backed up and stored on secure servers.

Retrieval

Being able to access your documentation whenever necessary is vital. A well planned storage labeling system should be in place that gives you easy access to all your files irrespective of how many you have stored away. For example, even if your particular vault is lined with shelves containing rows upon rows of boxes, you should be able to find documents alphabetically, by year and by type. In addition to this, you should be able to access your documentation 24 hours a day, should there be any emergency requiring you to produce the relevant paperwork.

As you can see, there are many benefits to secure document storage for your company. Not only will you have an organized system in place that you can utilize to find whatever you need, when you need it, but you will also have peace of mind that important business documents are well protected. The good thing about offsite document storage is that even if your business premises get completely destroyed, at least all your paperwork will be safe.

Global Greenhouse Sector

What exactly is a Greenhouse? It is a name given to a structure with roofs and walls made primarily out of a transparent substance like glass. Within a greenhouse, plants that need regulated climatic conditions are cultivated with an aim of healthier output. These buildings vary in size from smaller sheds, to larger commercialized structures. In this current scenario, greenhouses are part of modern-day farming which is focused towards protected cultivation of plants in an enclosed shelter, without allowing any type of damage to the product as well its nutrients.

People who love home-grown veggies and fruits will definitely prefer a greenhouse. This is due to its ability to provide an effective method to cultivate plants protected from the harsh external environment. Greenhouses are usually equipped with clear or glass-plastic walls that enable them to preserve heat, while also allowing light to enter. The resulting situation brings the ideal factors for cultivating many kinds of plants.

Quite a number of commercial glass greenhouses are categorized under innovative production houses for flowers and vegetables. The active greenhouse market trends are surely leaned towards modern facilities. The inclusion of heating, lighting, screening installations etc., are needed for the automated growth of plants. Moreover, various techniques are implemented for ensuring a significant decrease in production risk before the cultivation of a particular crop.

Smart Greenhouses

To meet the needs of the sector, greenhouses are produced for high dependability and performance. These types of structures offer valuable data regarding a material’s stability, composition, response to wear and tear atmosphere and external factors. Greenhouses thus contain applications for different types of processes like food production and scientific research.

For instance, the smart greenhouse is an innovation in farming and is a climate managing, a self-regulating procedure that is perfect for plant survival. It helps to create a micro-climate environment which is like a new climate in a restricted zone. This zone is created by the use of sensors and various applications. The smart greenhouse contains different components like monitoring system, actuators, and control system. The concept of smart greenhouse aims to ease growth situations for plants and creates an autonomous growing process.

Extended Growing Season

Plants grown in a greenhouse are not subjected to the same degree of temperature differences which is needed for plants cultivated in an outdoor garden. Based on latest trends, greenhouses trap radiation that comes from the sun into its insides and enables the retention of heat within the enclosure. The controlled climate that is achieved in a greenhouse helps farmers to lengthen the growing season of plants which may not survive the colder climate outside of the greenhouse. This allows consumers to buy locally cultivated vegetables, flowers, and fruits which are out of season.

Control over the Produce

People without a garden are bound to buy their food at the groceries or farmers’ market. On the other hand, commercial farms usually use toxic pesticides and chemicals, to enhance the living situations of crops and improve production. When businesses try to prepare a greenhouse industry analysis, the first aspect that they learn are the crucial advantages that are connected with the implementation of greenhouses.

A test conducted by an environmental group revealed several vital facts. It found trace amounts of toxic stuff over the produce even after the harvest. Greenhouses help farmers grow their own food to gain absolute control over their environment. This process produces tasty and fresh food without the risks of toxic chemicals, which can potentially be hazardous.

Food Boost from Plant Isolation

A greenhouse maintains the plants in isolation, preserved safely from the external world comprising pests, rodents, and insects, along with other animals. According to the research gathered by big universities, gardeners must isolate their plants by using a greenhouse which is sealed and caulked. An efficient greenhouse with absolute isolation and tightly sealed, along with expertly managed air flow which offers protection from insects, pests and even from diseases should be preferred by the farmers.

Some Information About Hair Extensions

Every woman desires for love and beauty. If possible, most of the women want to try different new looks so that they can be different all the time. How to achieve that easily? The answer is to purchase hair extensions. Most high quality hair extensions are quite expensive, so choosing an affordable extension is important to someone who wants to be fashionable but does not have enough money.

If you want to get your desired look, and also want to protect your hair, you can go with human hair extensions. These extensions can help your hair grow out and keep it shiny and smooth. Since human hair is not cheap, so it is important for you to take care of the extensions made of human hair. Unlike your natural hair, the extensions can not get nutrition and natural supply of moisturizer, so they will look dull and dirty if not being well-maintained. Girls all know that if they take care of the extensions, they can get their desired styles all the time.

How can you give adequate moisture to your brittle, dry and frizzy hair through an easy way? Here are some tips:

1. Do not pull off them when they are tangled. If the hair is really tangled, you can put leave-in conditioner on it and slowly entangle those locks with fingers or by using a wide tooth brush.

2. Apply alcohol free shampoo. Use a good quality, gentle shampoo that is suited for your hair type to protect the hair from getting dry, avoid the harsh styling products. When removing the dirt and build-up from the extensions, do use high quality shampoo.

3. Apply good quality conditioner after shampooing your hair. Make sure to apply a large amount of conditioner to the hair after washing it with the gentle shampoo. The conditioner can make the hair look soft and shiny.

Do apply conditioner about twice a week to keep the hair in good condition.

What benefits can you get from wearing hair extensions?

1. You can get thick and long hair instantly with using hair extensions. If you have thin, fine or limp hair, you can use extensions to add volume as well as length to your hair.

2. If you require a confidence-boosting look for a special occasion, then you can just weave the extensions into spectacular braids and enjoy yourself.

3. You can add highlights or desired colors very easily to the extensions ranging from mild to hot to get an extraordinary look.

To make the most of your extensions, you can get some advice from a local specialist. Make sure you ask how they will minimize the damage to your own hair when the extensions are removed.

3 Things You Need To Know About Free Web Hosting Service Providers

It’s common to be excited when you see a company offering free web hosting. Before you go ahead and sign up for the service, you need to know a number of things about most of the free web hosting providers.

Most are startups

Research has shown that many of the providers willing to give you free service are startups and they do it in order to attract potential customers.

Since they are startups, they devise ways of cutting costs. One of the best ways of cutting costs is by avoiding buying some equipment or buying cheap equipment. For example, it’s common to find such companies with cheap and unreliable servers.

Although, you will be signing up for a free product, you have a right of enjoying good service; therefore, before you sign up, you should always research and find out what other people have to say about the provider.

Most lack the level of service agreement

A level of service agreement (LSA) is a document that gives details on how the provider will offer you the service that you deserve. It’s common to find most of the providers without the agreement. Before you sign up always ask for the document.

If the provider doesn’t have the agreement, you should move on and look for other options. If you are given the agreement, you should thoroughly scrutinize it in order to pick out flaws in it. If you find the document full of flaws, you should move on and look for other options.

Most offer a menu of services

Most of the companies offering the free services tend to offer other services in addition to the web hosting service. Since such companies have a number of services to offer, they usually don’t offer top notch service.

Before you sign up for the free service, you should research the service provider and find out what he does other than providing the web hosting service.

If the provider offers other services such as telecommunication services, you should look for other options. This is because the web hosting service is very sensitive and can’t be put on a menu of services.

Bottom line

It’s often said that you get what you pay for; therefore, you should not expect top notch service from a free service. To be on the safe side it’s wise to pay for the hosting and you will be guaranteed of the best service on the land.

Expand Your Brand Using Other People’s Money by Using Franchisor Strategies

Back many years ago, I met a fellow franchisor, he’d built a nice company with 250 franchisees which operated Kiosks in shopping malls – you know those carts in malls that sell various wares. What he did was make each Kiosk its own business, at first as “independent contractors” but later as Franchisees due to the Franchise Law rules. Each franchisee had to sign a two-year franchise agreement with non-automatic renewal, where the Franchisor could merely take over the business, location, as he already had the lease-space agreement with the malls, including the corporations that owned many malls around the country.

After two years, he stopped renewing franchise agreements, took control of all those little businesses, and then sold the whole thing and retired a very wealthy man. Unfortunately, many of the independent contractors, turned into Franchisees were forced out after building up their businesses and providing a substantial amount of goodwill. The franchisor’s concept was built by the blood, sweat and tears of all those individuals, who did make decent money in the meantime, but were then basically terminated when their franchise agreement term ended.

Recently, there is an interesting company in the “Handy Man” sector which has a franchise agreement that states it may unilaterally buy back the franchisee’s business at any time after 2-years of operating. In the Franchisor’s option to purchase there is a mathematical formula for valuation of the Franchisee’s business that negate the value of any “goodwill” and allows the Franchisee to choose if he will see at “Fair Market Value” of assets (used equipment, office furniture) or twice the earnings before interest, taxes, and amortization (EBITA).

Why would a Franchise Buyer buy a franchise like that? I suppose there might be a few situations where it makes sense for instance, the Franchisee just needs a couple of years of income and believes they can build up a good “book” of business, and if it starts to go South, the Franchisor may buy him/her out and they can move on, less risk? But what if the Franchisor chooses not to buy and the business fails? What if the business succeeds wildly and the Franchisee is forced to sell-out a thriving and growing business?

If you think about it, it is a brilliant strategy for a Franchisor, have others build your business, take all the risks, and if they succeed, you terminate their franchise agreement instead of renewal, and if they fail, you simply let them fail, then sell that territory to a new franchisee, until one succeeds and then you just keep winning and building on the backs of others. As a franchisee buyer it may be wise to recognize such strategies and be weary of them, unless it serves your temporary purpose of a short term business and solid temporary cash flow based on your abilities and the Franchisor’s model. Think on this.

Procurement Skills: How To Demonstrate Your Value To Your Organisation

As procurement professionals we have to continually demonstrate our value to our organization by focusing on the key activities that deliver the most added benefits. What gets in the way of doing this is the myriad of other things that we have to do each day. Often there is more to do than we are able to achieve in the time available to us.

At this point we need a good process for prioritizing our tasks, planning our work and working our plan. The best analogy I have ever heard on prioritizing work came from Stephen Covey; it is called the “rocks, pebbles and sand” analogy for time management.

The story as told by Mr Covey is that an expert was addressing a group of business students. He reached beneath the desk to produce a large glass container and proceeded to fill it with rocks. When he could fit no more in he asked the group whether the container was full to which the group replied yes it was.

He then produced some pebbles and through a process of shaking the container managed to fit them all in the gaps between the rocks. Similarly, he managed to fill the gaps between the pebbles with sand. The group then thought the container was full until the expert successfully poured a jug of water into the container.

The lesson of this story is clear. If the container represents the time we have available to us in a period of time and the rocks, pebbles, sand and water represent the tasks we have to carry out then we can only do them all if we do the rocks first and the rest in order of size. In other words, start with your biggest tasks first and only go to the next level of tasks once the big ones are complete. If you do the tasks the other way round, you will never get to the big rocks (tasks).

So what are the big rocks that procurement professionals need to do first before they give their attention to the smaller tasks? I would suggest the following:-

  • Understanding your supply markets – what is their scope, who are the major players, are they growing or declining, is there scope to bring in new entrants and so on.
  • Understanding the demand for products and services in your organization and how this relates to your supply market knowledge. For example, is there a need to develop a particular market by stimulating innovation or attracting new entrants?
  • Organizing price and cost analyses and carrying out bench-marking exercises to understand the opportunities for savings. This might be linked to value analysis and value engineering exercises.
  • Carrying out supply chain risk assessments so that you understand the potential vulnerability for your organization and then put in place effective monitoring and mitigation.
  • Working with key suppliers to bring about product, service and cost innovations, improve delivery processes and carry out joint planning and product/service co-design (all part of a supplier relationship management program).
  • Building effective working relationships with other parts of your organization.
  • Measuring performance (both the procurement organization and suppliers) as the basis of designing and delivering improvement programs.
  • Continually improving your capability through knowledge exchange, training courses and coaching.

Do these big rock activities well and you will show your organization what great value you can add. This then becomes a “no brainer” case for investing in more resource to do the other, smaller tasks if you can’t do them all yourself.

How To Keep Your Manufacturing Business Safe And Productive

There are many types of manufacturing facilities that must be operated according to standards to ensure they are safe. Depending on the types of products manufactured, there are always risks associated with the operation. Every manufacturing facility needs a well-planned risk management strategy to address the different situations that occur as a result of the manufacturing process. Although this will help reduce risk a great deal, there is never a guarantee that accidents cannot occur. Manufacturing insurance is designed to give manufacturing companies the protection they need when the precautions they take aren’t enough.

The reason that many manufacturing facilities fail to reach their maximum productivity level is their lack of understanding that productivity and safety are dependent on each other. Putting a risk management strategy in place and having appropriate manufacturing insurance will result in their keeping safety incidents to a minimum and having financial coverage when incidents do occur.

Creating an Effective Risk Management Strategy

Just as different manufacturing businesses operate differently, they also have a different approach to risk management. Those who have successfully implemented risk management into their operation to make it more productive and safe are likely to start by assessing the likelihood of diverse events for assets and operating procedures and then continue with assessing the impact of these adverse events. Next, they will rank the risk for adverse events in these areas and then create a closed loop process to mitigate the risk in each area. This basic structure incorporates identification, quantification and mitigation.

Backing up Your Strategy with Manufacturing Insurance

Nearly every manufacturer needs insurance regardless of the products they make. There are laws imposed on the need for manufacturers to carry insurance that may vary on a state-by-state level. Even in those situations where the rules and regulations are limited, manufacturers should consider their risk potential when determine the degree of manufacturing insurance they need to protect them. Insurance can cover the cost of equipment repairs and replacement, damage to the facilities, or for medical liability in case employees are injured on the job.

General liability is a type of insurance that protects the manufacturer when an injury takes place on their property and they are found to be at fault. Lawsuits can be devastating to your business if you do not have the protection you need to cover any losses that may be awarded. General liability should be the basic part of your coverage that is included in addition to that which applies to your specific risks.

Value of Insurance Your Business

When accidents occur, it can have an impact on your manufacturing business at any level. Loss of equipment or employees can lead to downtime that has a significant impact on your bottom line. Lawsuits or excessive damage to the facility could cause you to lose your business altogether. Understanding your risk and having the manufacturing insurance to cover your losses can often be the difference between a business that fails and one that is both safe and productive.

How to Reply to a Freelance Writing Gig Ad

If you search online every day, you will find hundreds of ads seeking a freelance writer. Along with these hundreds of ads, come many people wanting the gig. There could be hundreds of applicants that want to work the gig, but the person looking only needs one person. This is why it’s important to stand out when you reply to an ad.

When you reply to an ad, make sure you give the person exactly what he is looking for. If the ad says it wants your resume, samples, and a cover letter, make sure you send all three of them. If you don’t follow the directions, you have a pretty good chance of not getting the gig.

When sending your resume, make sure most people won’t have trouble opening it. Send it as a Word document or in text form. You don’t need it to be fancy. You need it to give information about your knowledge and skills.

The samples you provide should be some of your best work. It should also be relevant to the topic you’ll be writing on for the gig. People want to know how well you can write for them, and the only way to show them that is to give them a sample of that writing.

The cover letter is probably the hardest part. You should never copy and paste your cover letter. It should always be unique to the gig you’re applying to. You should start with something intriguing about yourself. You can then go into the reasons you are perfect for this gig. Don’t make it too long because people won’t read it all. You need to state what’s important and end it with a polite conclusion, which is usually information about how you can be contacted.

Always Be Professional

Don’t take shortcuts because the only person you’ll be hurting is yourself. The first impression you give people looking for a freelance writer is through an email. It could be your only shot at getting the gig, so put your best forward first.

When you receive a reply, don’t get lazy. Respond with the same professionalism as you did with the first email. People can turn you away at any time, so don’t risk it by not responding to their emails with the information they need to make a final decision.

Now that you have this information, go out there and start to apply to freelance writing gigs. Before you know it, you’ll have plenty of work coming in to bring in a decent income.

There Are Many Reasons Why You Should Use Courier Services

When you use courier services, you can rest assured that you get convenience, reliability and security with each service they offer; whether you need to send a parcel to a recipient in the country or internationally, whether you use overnight services or same day services, with courier companies your parcel is in excellent hands and you will always know its whereabouts.

Courier services offer lots of options

With a courier service, your parcel can be sent the next day, on the same day, nationally as well as internationally. In fact, with an international courier you can send your parcel to practically any corner of the world, door to door. Courier services offer many different choices in terms of delivery and collection options and there are many different pricing structures to choose from as well, depending on your specific requirements such as the type of parcel, how urgent the delivery is, and the type of content.

You can always keep tabs on where your parcel is

Perhaps one of the best things about using a courier service is the fact that lost parcels are practically a thing of the past. The sophisticated tracking methods that are used by parcel services these days offer complete reliability and peace of mind. At any stage of the delivery process you can keep track of where your parcel is and whether it has arrived safely and securely. This enables you to inform your recipient about the expected delivery time and if you are unsure about what is happening with your parcel, you can either give your courier a call or you can go to their website, enter your parcel tracking number and you will have access to all the particulars of your parcel, literally at your fingertips, in real time.

More affordable than you think

There are many different courier companies which make the courier industry incredibly competitive and give the client the benefit of choosing the delivery options and pricing structure that best suits their needs, whether it’s for business deliveries or for personal parcel deliveries, locally or internationally, overnight or same day. The emergence of parcel booking agents and re-sellers means that your parcel collections and deliveries can be even more affordable than you ever may have thought possible.

With the courier service industry being such a competitive market with many national and international courier companies trying to get their hands on a piece of the pie and each one offering more sophisticated parcel services than the next; it may be hard to decide on which courier to use. It is important to do research before making a choice so that you get the best possible service at the most affordable prices.

Your Business Need A Sales Funnel

It may sound obvious but often a business will forget the fact that the only way to make money is to get customers to buy. And the best way to get customers to buy is to have am effective sales funnel.

A sales funnel is set of steps where you guide a prospect through a series of communications that results in them buying from you.

But what happens after that first sale is made? Existing customers are the people who are most likely to buy from you again.

How Does A Sales Funnel Work?

At the top of the funnel, you offer something for free in return for getting a prospect’s contact information. This could be a report, checklist, video or eBook. Then you begin marketing, following up with emails and other communications to attempt to make a sale.

Throughout your sales funnel process, you should have several offers that complement each other. For instance, before you buy a car, you take it for a free test drive. If you like the car and buy it, the salesman doesn’t just hand you the keys and then vanish. You’re offered extended auto warranties, enhancements like upholstery and wheel options.

After a couple of months the salesperson will contact you to see if you’re happy with your new car, and let you know about a discount or sale going on.In the future, you’ll be contacted with opportunities to trade in your vehicle and the sales process goes on and on.

How Many Levels In The Sales Funnel Process?

As you can see from the example above, there can be many different levels in a sales funnel. A one level funnel is where after a customer buys from you, you move onto the next prospect.

But this a critical error.

It costs 6 to 7 times more to get a new customer than keep an existing one. It makes sense to market to someone who has already purchased one of your products, rather than try to convince new people to buy your services. An existing customer already knows you and your business. If they have received excellent value from you once, they’ll be more prepared to spend money with you again, rather than somebody who has never heard of you.

There is no “ideal number” of sales funnel levels. Each business, product and service is different. Just make sure you are continuously providing your prospects and customers opportunities to improve their lives or solve their problems with future purchases from you.